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Executive Assistant (Part-Time)

Reports to: Owner

Location: Jacksonville, FL (Local – errands required)

Hours: 10–15 hours per week

Compensation: Depending on experience

Trial Period: 90-day evaluation period

Position Summary:

The Executive Assistant provides direct administrative and logistical support to the Owner. The purpose of this role is to reduce administrative friction and protect executive focus by handling personal and business support tasks requiring organization, follow-through, and local execution.

Core Responsibilities:

Executive & Administrative Support:

Manage calendar and schedule appointments.
Maintain task lists and tickler/reminder systems.
Track renewals (licenses, registrations, insurance, subscriptions).
Prepare meeting agendas and document notes.
Maintain organized physical and digital filing systems.
Maintain vendor and contact master lists.
Assist with expense documentation.

Personal Asset & Administrative Cleanup:

Manage personal returns (processing, shipping, vendor coordination).
Photograph, list, and manage sale of personal items (eBay / Marketplace).
Coordinate shipping of personal items.
Maintain documentation of transactions.

Errands & Local Execution:

DMV, tag, notary, and agency visits.
Pick-up / drop-off of documents and other items as needed.
Coordinate home service vendors.
Run administrative supply errands.

Project & Deadline Tracking:

Maintain project milestone lists.
Track open loops and follow up.
Coordinate with Product Advisory team.
Ensure deadlines are visible and addressed.

Required Traits:

Highly organized and detail-oriented.
Strong follow-through.
Comfortable running errands independently.
Mature and discreet.
Reliable transportation.
Strong written communication skills.
Comfortable with Google & Microsoft tools.

Pay: From $18.00 per hour

Expected hours: 10.0 – 15.0 per week

Benefits:

Flexible schedule

Work Location: In person/remote

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Apply for Executive Assistant at Blend Indoor Outdoor